University of Saskatchewan


Administration of Research Grants and Contracts

Research and Scholarly Activities

Responsibility: Vice-President, Research
Authorization: Board of Governors
Approval Date: Jun 27, 2002


To ensure that grants and contracts are administered in accordance with the mission, procedures and principles of the University and in a fiscally responsible manner.


All grants and contracts are held by the University. All funds associated with grants and contracts, and any assets purchased with those funds, belong to the University unless otherwise stated in the terms and conditions of the grant or contract. Funds received will be managed in accordance with Policy #8.22 Administration of Research Funds.

All applications for grant awards must be authorized by the delegated signing officer(s) of the University. The Vice-President (Research) is given the responsibility and authority to ensure that the terms and conditions of the grant award are met.

The University of Saskatchewan must be named as the contract holder in research contracts that involve the University and any persons holding an academic appointment therein. For a contract to be binding on the University, contracts must be signed by the Chair and the Secretary of the Board of Governors, or by those specifically authorized by the Board of Governors to sign on their behalf. 

Research Services is authorized and bears responsibility to coordinate and participate on behalf of the University in all negotiations for contract-supported research.

Personal contracts for research and other services between an individual and an external agency will not be accepted for administration by the University, nor may University facilities be used for work carried out under such contracts, without the establishment of a contract for such services or facilities use between the individual and the University.

Only individuals with an academic appointment (faculty, professional research personnel, emeriti, adjuncts, part-time faculty) can be a principal investigator on a research grant or contract held by the University. Exceptions may be granted by the Vice-President (Research), subject to appropriate conditions.

All research grants and contracts held by the University, unless otherwise exempted, must provide an allowance for overhead. Exemptions from overhead or variations in standard rates require prior approval of the Vice-President (Research) in consultation with the Dean or Associate Dean of the Colleges in which the research is being conducted.  Research overheads shall be administered in accordance with Policy #TBD "Administration of Research Overheads".  

Grant and contract research involving graduate students must adhere to the policies and procedures of the College of Graduate Studies and Research.

All research conducted using funds from grants and contracts must adhere to University policies and procedures.

Procedure summary

1. Identifying grants and contracts

In the following section, Sponsor is taken to mean the agency, organization or entity that funds the grant or contract. The Grant or Contract holder is the University. The Investigator or the Principal Investigator is the individual who is primarily responsible for carrying out the research of the grant and/or terms of the contract. The Investigator will also be considered the "Financial Manager" associated with the grant or contract.

Grants are those awards that typically have the following provisions:

Contracts are those agreements (awards) that differ from grants in some or all of the following:

2. Approvals

3. Pre- and Post-Award Administration

4. Monitoring

5. Administration of Research Funds

Related Documents

There are no other documents associated with this policy.

Contact Information

Contact Person: Director, Research Services
Phone: 306-966-8575