University of Saskatchewan

Policies

Safe Disclosure Policy

Operations and General Administration

Responsibility: Vice-President, Finance and Resources
Authorization: Board of GovernorsUniversity Council
Approval Date: Jul 29, 2014

Purpose

The purpose of this policy is to:

Principles

The university is committed to consistent compliance with the following principles:

 

Scope

This policy applies to all university members, including the Board of Governors and all individuals and parties acting on behalf of the University of Saskatchewan.  This policy does not take precedence over employee work performance protocols or discipline matters that are currently covered in collective bargaining agreements or university performance management practices.

Policy

The university is committed to maintaining the highest standards of honesty, integrity and ethical conduct.  In support of this commitment, the university expects its members to report the conduct of any university member that does not comply with the university’s ethical standards and codes of conduct (including all applicable professional codes of conduct).  University members who report such conduct will be protected from any reprisal when the disclosures are made in good faith.  Members of the university who engage in unethical, dishonest and/or fraudulent activities will be subject to appropriate disciplinary action, up to and including dismissal, and may be prosecuted for illegal activities to the full extent of the law.

Responsibilities

The university is responsible for establishing effective controls and procedures in order to prevent and detect fraud, irregularities and other wrongdoing; and to safeguard its assets and resources.

University members must not tolerate any fraudulent activity, irregularities or unethical activities; and must consistently promote and demonstrate professional conduct, ethical behavior, and integrity through compliance with all applicable university policies and procedures, laws, rules, regulations and professional codes of conduct.

Procedures

Any university member who suspects any irregularity, wrongdoing or fraudulent activity is to immediately report it in accordance with the procedures detailed in the university’s ‘Safe Disclosure Reporting Mechanism Operating Guidelines’.

Non-Compliance

The university expects that its members will comply with this policy, including all requirements for disclosure.  Failure to do so may constitute grounds for disciplinary action in accordance with any applicable collective agreement, employment contract, student academic or non-academic discipline policy, regulations, or other applicable disciplinary process.

Confidentiality

All university members involved in an investigation of fraud, irregularity or wrongdoing must keep the details and results of the investigation confidential, in order to safeguard and protect the rights of those involved in the allegations, and preserve the legal validity of all evidence collected.

The university will protect the confidentiality of individuals and events under investigation, except where disclosure is required by law.  The details and particulars of any investigation will not be disclosed or discussed with any individuals or parties other than those deemed necessary for investigation purposes, or as required by law.

RELATED DOCUMENTS:

Safe Disclosure Reporting - ConfidenceLine
Safe Disclosure Reporting Mechanism - Operating Guidelines
Safe Disclosure Reporting Mechanism - Investigation Guidelines
Appendix A - Fraud Deterrence Program Definitions
Fraud Deterrence Policy
Conflict of Interest Policy
Regulations on Student Academic Misconduct
Standard of Student Conduct in Non-academic Matters
Responsible Conduct of Research Policy
University Learning Charter

Related Documents

There are no other documents associated with this policy.

Contact Information

Contact Person: University Auditor
Phone: 306-966-4915
Website: http://www.usask.ca/audit